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Please
read our terms and conditions carefully as they are provided for your
protection as well as ours. We set out in these terms and conditions
the terms on which you contract with us and our mutual obligations.
Where the volunteer is
under 16 years of age, this form must be signed by both the individual
and their parent or legal guardian.
These terms and conditions
shall apply to all volunteer placements made with the New Choice, save
where they are specifically varied in writing by the New Choice, up to
the date of written confirmation of your volunteer placement.
Placement Costs
Volunteers directly volunteering with New Choice for will need to pay a
program fee of US$495-1295. The programme fee covers only for
accommodation and food fees. Also it is covers the fee of airport
pick-up and take to the airport.
Volunteers joining New Choice programs from an introducer/partner
organization are required to adhere to the fee policies of the relevant
organizations.
As a non-profit organization, the New Choice does not receive any
government or private funding for our operations. All placement costs,
which Volunteers pay, are used solely to cover administrative and
development costs, as well as individual volunteer program expenses.
Our organization strives to keep the costs of our programs to an
absolute minimum.
Depending upon each individual program, certain placements may require
a special contribution for accommodation, food, or living condition
arrangements. The additional money is collected by New Choice on behalf
of the host organization or associate partner who the volunteer is
working for.
The relevant placement costs are outlined to volunteers in a
description of suggested programs presented after registering with the
New Choice.
Accommodation
Depending on the program, accommodation whilst in
Mongoliacould either be at the volunteer's own expense or
provided at no extra charge. Volunteers are advised to check with the
relevant introducer / partner organizations. Arrangements for
accommodation will be made by the New Choice. Depending on preference
and budget, it may be one of the following:
• One room sharing the bathroom, toilet, and kitchen with a Mongolian family
• Youth hostel or student dormitory.
Food
Volunteers are responsible for all food-related expenses incurred
during the placement. If Volunteers are participating in a work camp,
they are expected to contribute, either in kind or in monetary terms.
If you are vegetarian, eating without some problems will be not easy
for you because Mongolian people always eat with meat. So you should
mention that you do not eat meat before hand.
Travel Expenses Within
Mongolia
Volunteers
are responsible for internal traveling costs during their volunteer
program (i.e., taxis, buses, trolleybuses, private cars), including
traveling expenses for any personal tours or vacations taken during
their stay in
Mongolia. Excluded are those costs necessary for project activities.
Travel expenses to and from
Mongoliaand Airport Pick-up
Flying is the main form of transport into
Mongolia. Most people fly into
Ulaanbaatarfrom
Beijing,
Berlin,
Moscow,
Osaka, or
Seoulon MIAT (Mongolian Airlines), Air
China, Korean Air, or Aeroflot. The only other way to enter and leave
Mongoliais on the Trans-Mongolian Railway linking
Beijingand
Moscow. Volunteers are responsible for flight and travel costs to and from
Mongolia(typically in/out of
Ulaanbaatar, the capital of
Mongolia). New Choice will provide airport transportation
(arrival/departure) for Volunteers. To facilitate this, Volunteers are
requested to provide us with his/her flight information within 14 days
of intended arrival.
In
some circumstances for reasons beyond our control it may not be
possible for Volunteers to be collected from the airport. If our
representative has not arrived to collect the Volunteer from the
airport within four hours of the time the Volunteer was due to be
collected it is the Volunteer's responsibility to arrange his/her own
transport to your accommodation. In such circumstances we will refund
the reasonable travel costs incurred in traveling to the location of
accommodation.
Other Expenses
Volunteers are responsible for all personal expenses incurred during
their Volunteer programme. Volunteers should ensure that they bring
sufficient funds for general spending money (i.e., snack foods and
souvenirs) as well as reserve funds in cases of emergency.
Health and Travel Insurance
It is strongly suggested that volunteers purchase adequate travel
insurance covering at least illness; accidents; medical costs;
emergency evacuation in event of accident and illness; legal liability;
lost baggage; cancelled flights; kidnapping; liability arising due to
personal injury to volunteer or a third party; cancellation of
volunteer's placement due to reasons beyond our control. Please provide
us with a copy of certificate of insurance at least 14 days before
arrival. We accept no responsibility for the extent of such cover.
Visas and Travel Documents
It is the Volunteer's responsibility to ensure that he/she has a valid
passport that will remain valid for the duration of the placement and
the necessary visas.
Entry
and exit visas are required of all non-Mongolian citizens, although due
to bilateral agreements made with some countries, this is not always
the case (please check the Mongolian Embassy or Consulate nearest to
you). Please note that it is possible to buy visas at Mongolian borders
at the airport upon arrival-but visas should be obtained in advance.
Currently, a 30-day tourist visa can be obtained from the Visa and
Passport Division of the Ministry of External Relations in
Ulaanbaatar,or at any Mongolian Embassy, Consulate, Consulate-general, Honorary Consulates, or Trade and Permanent Mission abroad.
Visas
for longer than 30 days require a letter of invitation or sponsorship
from a Mongolian company, organization, and resident or organized tour
company. A valid passport, a completed application form, and one
passport-size photograph must accompany all visa applications. New
Choice will provide a letter of invitation for all Volunteers after a
work program has been confirmed.
Please note that Volunteers who are coming for more than one month
should get a visa for full 3 months. A visa extension will be much more
expensive in
Mongolia(approximately US$ 80 for each month) and will take a long time to process.
In
addition, all Volunteers must register at the Civil Registration and
Information Department of the Mongolian Police Department 7 days after
arrival and check out of the registry upon departure for a small fee.
Registration requires a valid passport and one passport-size photo. New
Choice will process registrations for all Volunteers, although
Volunteers are responsible for supplying the registration fee and
photograph.
Cancellation Policy
In order to maximize the value of our programs to our participants,
"New Choice" Mongolian Volunteer Organization makes financial
commitments on your behalf prior to the program start date. In order to
maximize the value of our programs to our participants, New Choice
makes financial commitments on your behalf prior to the program start
date. Accordingly, we have instituted this limited refund policy for
which we can make no exceptions. All cancellations must be signed and
sent in writing via fax or mail. Phone calls and emails are not
acceptable. No refunds will be made other than those specified below:
• The US$350 registration fee is non-refundable.
• If a participant withdraws
after the payment due date, but prior to the actual start date of the
program, the New Choice refund policy is as follows:
• If the participant withdraws
6 or more weeks prior to the program start date, New Choice will retain
50% of the program fees and refund the rest.
• If the participant withdraws
5 weeks prior to the program start date, New Choice will retain 70% of
the program fees and refund the rest.
• If the participant withdraws 4 weeks prior to the program start date, New Choice can’t refund the rest.
Security and Safety
Ultimately, while New Choice strives to take preventive care, personal
safety is the responsibility of each individual volunteer.
Prior to entering
Mongolia, it is the volunteer's responsibility to clarify
information relating to country security with his/her own embassy. On
arrival in
Mongolia, New Choice is making it a mandatory policy for volunteers to register at their respective embassy, where there is one, in
Ulaanbaatar.
The
New Choice will also provide safety warnings and advise the volunteer
on precautionary measures. Volunteers are also encouraged to keep the
New Choice informed of their movements, e.g. when taking trips or
outings beyond normal scope of volunteer activities.
Duration of Placement
This contract will begin on the date of volunteer's first day of
placement and will expire on the agreed placement period, subject to
cancellation or termination. This term does not include independent
travel outside of placement obligations before, during or after the
placement.
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